Advantages and Disadvantages of HRIS - Human Resource Information System

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13 minutes
Updated Sep 14, 2021
Advantages and Disadvantages of HRIS - Human Resource Information System

When you're studying business at college, it is essential to cover all the hot topics and challenges that modern companies face. For example, you may deal with the case study where the primary task is to automate manual tasks and streamline the entire working process. It is especially important for the human resources department that is in charge of managing the bunch of data, recruiting and hiring, and benefits administration. 

In this situation, it would be a good idea to invest in a human resource information system. Let us show you what it is, and how it will improve a business as a whole, so that you can use this information in your paper, and even in the future career.

What Is HRIS? 

HRIS stands for a human resource information system that is software used for various tasks in the HR department. As CRM (customer-relationship management) systems gather the data about customers, HRIS systems are intended to work with candidate and employee data. This software is able to automatize the following HR processes:

  • Applicant tracking;
  • Hiring process;
  • Enrollment and onboarding;
  • Payroll;
  • Benefits;
  • Time tracking;
  • Succession planning;
  • Retention, etc. 

Depending on the developer, there may be different features and opportunities. Large companies usually have their own lists of tasks to be automatized, and therefore it is possible to customize the human resources information system according to specific needs.

HRIS Software Benefits That Are Impossible to Ignore

Now that you know what HR software is, you may be wondering why not all companies just implement this solution? And there is the catch. Many organizations, especially small businesses, see no point in investing in some performance management solutions. So, whether you're a future recruiter, HR auditor, or even want to run your own business, you should know more about the benefits of human resource management automation.

Less Paperwork

First of all, hiring managers don't need to fill out dozens of various paper forms on a daily basis. They can store digital resumes, employee handbooks, guidelines, applications, and any other documents. If your workers request an advance payment or vacation, this process will take you a few clicks instead of poring over papers for hours. Less paperwork is also a solid booster for your benefits management, where you need to have control over your workers' successes and failures. This software is able to show you dashboards where you can see the daily, monthly, and weekly progress without spending a lot of time on analytics. 

Improved Organization

Using HRIS software means there is one central place where important data is gathered and stored. All people in the HR department can get access to these files easily. It is also possible to configure roles and access rights once and not return to this task every time a new employee joins the team.

With main HR processes automated, you make it easier for your colleagues to adhere to their workflows. Just like when you benefit from science homework help! The system literally tells them what they should do, when they have the next meeting, and when other workers are available to conduct a new interview. 

Better Performance

When your recruiters don't have to work with papers and look for necessary files all the time, they can focus on their duties: looking for new people and ensuring they feel good, working in your company. It can be compared to the situations when you apply for computer science homework help — while a professional author does one's job, you can take your time for the things that you like more. 

There are several strategies that you can use to boost the overall performance when you have a good human resource management system:

  • Set up some metrics for workers that help to track the progress. It can be an amount of conducted interviews or a retention rate. You can define HR tasks within a specific department and tailor your HRMS to your needs.
  • Looking for new talents, try to reach candidates whose contacts you already have. HR professionals are used to promising "we'll contact you as soon as we have new opportunities," but they rarely do it exactly because they don't have suitable HR systems with the organized information. 
  • Leverage the HRIS functionality to the advantage of your current work. You can congratulate them on different holidays, organize events, online meetings, conduct satisfaction surveys, etc. With a database that includes the necessary information, you can easily understand what people like and what they don't like about your company.

Are There Some Disadvantages of Human Resource Information Systems?

Of course, every coin has a second side. When you're at the decision-making stage, it is necessary to consider some disadvantages. It doesn't mean that you should refuse this information technology. Vise versa, its benefits are undoubted! What you really should do is to realize its vulnerabilities and to take care of them before you run into some issues.

  • Data security. When you have all of your employee information stored in one place, you need to ensure it is really safe. Students who ask for programming homework help know that cybersecurity is the primary trend these days. Data breaches are dangerous for the confidentiality of your business and your staff members. So, choose the reliable provider only and invest in a secure IT department. It is especially important in the COVID-19 times when people work at home and reach their work systems from home computers.
  • Overestimating of statistics. When you have the recruitment process automated, it definitely makes things easier. But your managers still need to look for a personal approach when it comes to candidates and workers. Though some numbers can show you the real performance, there are metrics that you can observe only through direct communication, e.g., proactivity, toxicity, positive mindset, etc.
  • Cost of investments. Modern software solutions may be costly, and you also have to take some time and money to train your employees on how to use them. It is important to understand that you'll get benefits in the long-term perspective.
Max Malak
Academic and Business Consultant

You can find me reading Hemingway in the far south of Spain. Fueled by caffeine.