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How to write a constitution - for any organization or group

How to write a constitution - used in determining and formulating the various criteria which must be followed for a proper functioning of the body or group of people

Introduction to how to write a constitution

A constitution is a document that provides the rule(s) on how any organization of people, for example; small club, group of university, runs their affairs. If you are writing a constitution for any student organization, you can use the sample of the constitution provided by your university to make your own constitution.

Steps involved in writing any constitution are described in details below:

Writing a preamble, the name, as well as a purpose:

  • The preamble: writing of constitution begins with writing the preamble. This preamble must introduce the constitution in short sentences and must also indicate the reason(s) and the purpose for which the organization or the body is being created.
  • The name of the organization: The next step to take after the preamble is the organization name. To write the name, follow a format like this: Article 1: Then your organization name. This article must give the name of the organization. This section is made up of two sections:

  1. Section 1 of Article 1 might state, e.g.: Our organization name shall be: (then enter the desired name). The name may be shortened and can also be an acronym. If an acronym is to be used or added, this article will say, this body will use the name and/or its acronym (insert the acronym) in all publicity materials as well as correspondence.
  2. Section 2 of Article 2 may state that: The officers of this organization (enter the acronym of the organization) shall make up the executive board of (enter acronym), hereafter called the ‘Board.

  • The purpose of the group and of the executive board: This article should be Article number 2 of any constitution and it is written in this format: Article number 2: Purpose. This part may also have two sections: Section 1 of Article 2 should state the motive of the organization. Section 2 of Article 2 must provide the motive of the organization executive board.

Writing the Rules of Membership, Meetings, and Officers:

  • Rules on membership: Article 3 of your constitution will state the rules of membership of your organization. This article should give the specific criteria for membership, also the right(s) and responsibilities of organization members, as well as the grounds for revocation of membership.

  1. Section 1 of Article 3 can say, for example, the overall body of the organization must consist the minimum of two-thirds of (insert the group(s) to whom you want to extend the two-thirds majority membership, e.g. students within a specific department). Then state the requirements like this: requirements of membership are (enter the criteria).
  2. Section 2 of Article 3 can say, for instance: The benefits, as well as responsibilities of membership, are (insert a list of rights as well as some responsibilities).
  3. Section 3 of Article 3 of how to write a constitution describes the criteria used in revoking any members of the organization as well as the restrictions on membership. For example, Membership can or will be revoked due to: (state the list of criteria).

  • Provide the rules on meetings and its procedures: Article 4 of any organization’s constitution should give the rules on meetings as well as its procedures.

  1. Section 1 of Article 4 can state the number of times for the meetings and can as well designate the members with the right to call for a meeting.
  2. Section 2 of this article will also indicate how decisions policy will be made and how formal voting will take place for the acceptance of those decisions. A majority of those voting shall constitute an affirmative vote of the board and each officer shall be entitled to only a vote.

  • Provide the rules on holding office: Article 5 of how to write a constitution should provide for how officers can be nominated and elected as well as the eligibility criteria for holding any of the offices. This article should also provide the list of duties of each officer, the length of terms that can be accepted for each office as well as any restrictions on membership.

  1. Section 1 of Article 5 can say, for example, the organization shall have the following officers, then list the officers.
  2. Section 2 of Article 5 will state the duties of the officers.
  3. Section 3 of Article 5 should state the group that both the president as well as the treasurer of the organization can be chosen from. For instance, you can write: For the above positions, only the undergraduate student of the medical faculty can hold the position of the president or the treasurer, but not the same position at the same time.

The Rules of Elections, Committees of the organization, as well as the ByLaws:

  • The rules of elections, the appointments, and the removal of officers: Article 6 of the organization’s constitution must provide the rules on elections, appointment procedures, and removal of members. The article must give the rules of acting or provisional appointments or elections in the case of a midterm vacancy.

  1. Section 1 of Article 6 can say, for example, Organizational elections must occur only one time within a year. Furthermore, the general rules of an election are as well stated in section 1 of this article while the bylaws keep the specific rules of elections.
  2. Section 2 of Article 6 should give the general appointment processes for appointing officers, and can as well be written in the bylaws.
  3. Section 3 of Article 6 can say, for instance: Members of the board can either be questioned or be dismissed from office or the organization but on the basis of the following grounds.
  4. Section 4 of Article 6 states midterm vacancy of an elected officer, followed by the processes involved in electing an interim or permanent replacement officer.

  • Write the rules on committees: Article 7 of the constitution should give the committee’s names, their duties, the rules of selection as well as the removal of any committee members, and the procedures involved in the formation as well as the dissolution of committees.
  • Give room for bylaws creation: Article 8 of any organization’s constitution must state the rules on how the organization’s bylaws and the executive board bylaws will be created and changed as well as who has the power to do such.

  1. Section 1 of Article 7 will state, for instance: Standing committees of this body shall be: list all standing committees.
  2. Section 2 of Article 7 should include the duties of these committees, e.g. the duties of the standing committees shall be: then list the duties.
  3. Section 3 of Article 7 should give the rules on how committee members will be selected and removed.

Writing the Rules on Amendments, Ratification, and Interpretation:

  • Write how the constitution can be changed: Article 9 of how to write a constitution should give the rules on possible changes to the constitution as well as those that have the power to do so plus the amount or percentage of votes needed in order for the changes to be adopted by its members.
  • Write how the suggested constitution can be ratified: Article 10 of the organization’s constitution must provide for how their constitution you are proposing can be ratified. This article can say, for example: “This constitution shall be adopted by a vote of a majority of the member of the organization.
  • Write how questions concerning the interpretation of the constitution can be decided: Write in this Article number 11, for example: "Questions pertaining to the interpretation of the constitution will only be decided by its board members alone."

How to write a constitution - used in determining and formulating the various criteria which must be followed for a proper functioning of the body or group of people

Introduction to how to write a constitution

A constitution is a document that provides the rule(s) on how any organization of people, for example; small club, group of university, runs their affairs.

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100000113
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CREATED ON
June 18, 2016
COMPLETED ON
June 19, 2016
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$33
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