Posted at 10.04.2018
Zero-based budgeting surfaced to triumph over the limitations of incremental costs. This approach requires that all activities are justified and prioritized before decisions are considered relating to the quantity of resources assigned to each activity. Besides adopting a zero-based procedure zero-base budgeting also focuses on programs or activities rather than functional departments predicated on line-items which is a feature of traditional budgeting. Programs normally relate to various activities performed by municipal or authorities organizations.
Zero-based budgeting works from the idea that projected costs for existing programmes should begin from basic zero, with each year's budgets being compiled as if the programmes were being launched for the very first time. The budgetees should present their requirements for appropriations in that fashion that all cash can be allocated based on cost-benefit or some similar kind of evaluative research. The cost-benefit methodology is an attempt to ensure value of money, it question long-standing assumptions and assists as a toll for systematically examining as well as perhaps abandoning any unproductive tasks.
That's why more and more non-profit making organizations, including Oxfam Hong Kong, consider using Zero-based budgeting as a procedure for judge a best answer of the organizations.
Oxfam Hong Kong is one of non-profit making organizations. It is an independent international development and humanitarian group working against poverty and related injustice. It identified much poverty is caused by injustice and that poverty alleviation requires monetary, interpersonal and structural change. It caused people facing poverty and with spouse organizations on development, humanitarian, coverage advocacy and general population education programmes.
Most organizations, including Oxfam Hong Kong, might use incremental budgeting system for their budgetary process. However, this process has a serious downside. The budgetary process for year ahead usually uses prior budget allocation as a basis of allocation. That may incurred increase or decrease in cover the year ahead predicated on the budget allocation. It is because the ratio of allocation is without full examination of this allocation basis.
Incremental budgeting system assumes that the problem will continue just as. Zero-based budgeting could be used to cure this serious drawback in incremental budgeting system.
To use zero-based budgeting as an approach, some activities are extremely suitable to work with. For instance:
Oxfam Hong Kong is a non-profit making company that it's always confronted with limited tool of labours because major labours are volunteers that this often hasn't salaries. To organize an activity such as "donation of poverty countries", it is a large project that it requires a great deal of human tool. The allocation of resource is vital if the organization is faced with limited learning resource of labours. Zero-based budgeting can successfully allocate resource of every section. Zero-based budgeting will specify and assess decision packages of human reference and appropriate allocation by position of decision packages.
Oxfam Hong Kong always creates a whole lot of activities about the donation of poverty countries. To encourage more donations, the business always produces some souvenirs to donators. The souvenirs are also a part of cost that Oxfam Hong Kong will be looked at to create by consignment or in-house handling. For the reason that Oxfam Hong Kong may likely choose inexpensive method. It is very suitable to use zero-based budgeting to the id. Although incremental budgeting system or activity-based budgeting can determine the price of creation by consignment or in-house handling, it only use office as basics which is less accurate than zero-based budgeting. It is because zero-based budgeting is based on activity which is more exact than incremental budgeting system or activity-based budgeting.
More plus more non-profit organizations choose Zero-based budgeting somewhat than Incremental budgeting because of their decision making because Zero-based budgeting has next advantages which Incremental budgeting is disregarded.
Traditional budgeting movements to extrapolate days gone by by adding a share increase to the present time. Zero-based budgeting avoids the deficiencies of incremental budgeting and presents a move towards allocation of resources by need or advantage. Thus, unlike traditional budgeting the amount of money is not taken for granted. For example, when Oxfam Hong Kong has limited resource such as labour hour, the allocation of resources has been very important. Then Zero-based budgeting can help Oxfam Hong Kong to choose the best solution of the allocation by position of decision deals. Finally, inappropriate solutions are not used.
The paperwork of decision plans also leads to a deeper personnel and management knowledge of all the procedure and activities of the business and can enhance communication, participation and therefore motivation. Oxfam Hong Kong can indirectly encourage the staff. For the reason that all departments especially management office in Oxfam Hong Kong need to talk to other departments to make a consensus of your choice packages.
Zero-based budgeting focuses attention on outputs with regards to affordability. Through this "affordability" methodology, inefficient and obsolete operations are determined so that wastage can be removed and a far more useful allocation of resources to activities and departments can be achieved. Therefore, Oxfam Hong Kong can indirectly reduce the price tag on collection of decision because the wastage is reduced and the allocation of tool is being effective.
Actually, no method is perfect. Zero-based budgeting also exists problems that Oxfam Hong Kong should be encountered.
The preparation of decision deals can generate a great volume of paperwork especially for a large job or activity and will require a extensive management skill. Therefore, Oxfam Hong Kong should be provided more training and education about principles of program of Zero-based budgeting to the management division because Zero-based budgeting must be obviously understood by managers at various levels to be efficiently implemented. The running cost is directly increased. Also, Zero-based budgeting will requires gathering, examination and evaluation of large amounts of data that the management team faced with much workload and it is very time consuming.
Subjective view and political pressure are inevitable in ranking deals and allocation of resources and could create departmental issues. Different kinds and natures of activities across different departments, especially with qualitative alternatively than quantitative benefits, may give rise to the challenge of ranking. Oxfam Hong Kong is perplexed of the decision packages since it is difficult to explain decision devices and decision deals and sometimes subjective common sense is necessary. Also, management may be exaggerated skews the results if it's unreliable. Then, your choice plans are became inaccurate.
The questioning attitude of zero-based budgeting is not always acceptable to personnel or management because they could view it as a hazard with their existing implied protection under the law. For instance, management section and accounting office have different ideas of decision plans. Each department will not buy into the other aspect ideas. The cooperation and motivation among the list of management and personnel may deteriorate. Therefore, it may influence the relationship of each office in Oxfam Hong Kong.
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