Every company has its organization composition. Organizational structure serves as a the systematical process of delegating electric power and authority among the list of employers. Besides, organizational structure also involves in what sort of business is arranged to achieve their specific goals.
Organization structure can be explained as the routine of marriage among positions in the business and members of the business. Structure supplies the construction for organizational activities and the management. Company structure serves as a a framework that delegates obligations, working roles and marriage, and route of communication.
Organization composition is a framework which talks about the needs of the project to reach your goals in managing. This framework is set up at the outset and must be well comprehended by all matter otherwise it will be impossible to make important decision makings. Too many projects have lay out with no clear notion of who the client is and who is empowered for taking these important decisions, and a project which starts in this way will encounter severe challenges along the way even if it does not end in total disaster.
1. 1 IMPORTANCE OF ORGANIZATIONAL STRUCTURE
Organization chart includes of functions, tasks, authorities, romantic relationships, and communications of people of employees and management within each division. The typical depiction of composition is the organization graph. The formalized organizational graph was been created since 1854, by Daniel McCallum, who used group structure to make a sense of standardized circulation of departments and positions that are align with particular individuals skills and knowledge, As final result, the organization graph formed a specific line that exhibited the specialist of supervisors as well as the communication movement available for the subordinates to their immediate supervisors.
Having a business structure is for purpose of being organized is to accomplish goals and goals by totally utilizing available resources. Being organized is the process by which the task is divided among departments and employees, and these department and jobs are linked along to form a unified system. It shows the organization design of the company. This organizational design also shows the graph of the business. Also, included the task specialization, chain of command, course of control, degree of centralization, and not forgetting the departmentalization of an organization.
1. 2 TYPES OF ORGANIZATIONAL STRUCTURE
There are four types of company structure which are in common that any business would use because of their company. The four structures consist of Entrepreneurial structure, Practical structure, Matrix structure and Divisional framework.
First of most, the entrepreneurial company structure can be an adapting framework which brings activities of management and process that are related to getting profitability after specific opportunities. This structure maintain strong management process consequently in order to get necessary swiftness, agility and creativeness to work with opportunities. A good example of an entrepreneurial group structure is as the chart below:
From the entrepreneurial composition, it is clearly known that departments are varied at large range where in fact the link between departments are several and each top management departments resembles other sub-departments that place under them for example like the operation department which retains warehouse & logistics department and quality guarantee department.
Secondly is the functional structure where an efficient work flow is determined by the integration of varied tasks within the organization. Most firms utilize this basic approach in structuring their organizations. The useful approach is straightforward and usually effective in practice. Functional Composition are usually best and even more suitable for either medium or small sized businesses that dont have extensive selection of products or development requirements. The functional structure works best for organizations who offers products or services that are solitary. Below shows the illustration of an operating structure:
From the diagram illustrating the efficient organization structure, Useful structure serves as a an organization framework which hold minimum amount departmental sections and aren't complicated with linking each top management departments with more sub-departmental divisions associated with the respective departments. This type of structure is most beneficial applicable by organizations that is made up small number of organization people.
The third type of organization composition known as the Matrix structure is often used for brief periods to resolve issues or complete a job. It's rather a permanent arrangement running a business where work is allocated by project, trimming across useful departments. In such a structure, folks have more than one boss.
Divisional structure is basically some sort of an organizational structure that is characterized by divisions inside an organization. Divisions are created to facilitate large size company that are either developing more than one product or operating in more than one market or in geographic area.
1. 3 WHAT IS EVENT MANAGEMENT
Event management can be explained as a management that are developed to plan an event and perform their plan into actions and flourish in the event as an result. Generally, event management is a couple of project team created to create and develop festivals and events. It is known as the practice of integration of communicating and managing occasions. Event management is a growing industry with fascinating very much unique career opportunity for those who are in love to work as planning and organizing of occasions. Despite event management being an organization by itself, event management also exist in every group but are not as similar as event management company as other firm event management groups are produced as temporary to organize occurrences like family day, annual dinner yet others that only involves the organization members, however event management companies organizes occurrences that would permit plenty of involvement by anyone concern.
1. 4 COMPANY INTRODUCTION
NS event management ptd. ltd is an event management company that is established for the concerns of charity where we plan, prepare and produce situations that are organized to help those in needs and unfortunates. Our company eyesight is to bring recognition to the world on their responsibility in helping those in charity. The mission of this firm is to handle events that would raise cash to contribute to many charity homes that are based around Malaysia. Our organization organizes small occurrences like concerts, sports, campaign and carnivals like retailing donated goods which can be called as charity sales.
Currently, our company is working on organizing an twelve-monthly dinner which is known as as Charity Nite, to improve funds to contribute to charity homes that are located in Johor Bahru. We planned this Charity Nite to assemble people to bring unity among people remembering the unfortunates. Despite, this event is also organized to ensure that the general public are aware of charity homes in Johor Bahru to help ease them giving their help and support to guarantee the unfortunates aren't neglected by us. Therefore, as an outcome out of this event we would want to at least have the ability to supply the charity homes efforts on the daily needs in term of food, refreshments and other daily necessary items. Our event management representatives matching to plan are organized in order with departmental aims to successfully perform the function is as the organization structure below:
Event Director is a leadership board that establishes and recognitions happenings proposed by the director. Event directors major role is as being truly a strong support and guiding the right direction to the service groups to operate within the function management. Event director is also in in charge to ensure that the team works promptly setting up all necessaries for the event and communicating with the event owner if its requested by every other industry. For the Charity Nite, the function director is sensible in making certain the duty and job delegations are equally distributed with each and every representative attached using their own tasks and responsibilities relating to their skills and knowledge. However, Event director is also in accountable to correlate with the finance manager who grips the financial status of the event ensuring that the move of cash are secure and has hold of immediate records of each transactions performed as it relates general population and transparency.
The EVENT ORGANIZER holds the responsibility to plan and implement the event consequently with his subordinates. They are generally behind the world running the event together with their teams affecting in not only planning and executing the event but also brand building, marketing and connecting with relatedness to the event with strategies. Event organizers are usually experts in ingenuity, specialized and logistical elements that assist the vents do well. The event administrator is involved in the event at the beginning stage till the finish as they are also dependable in budget the function. For the Charity Nite, the event manager plays his/her role in every the components of being an event organizer to lead his team guiding them at every level of action used towards the arrangements of the event as chosen by the function director. Event manager here studies the updates on the prep of the function to the event director at every level of improvement as well as discusses with the director whenever there are issues that are very difficult to be tackled and needs recommendations and ideas.
Program Coordinators is the division formed to handle the problems related to the function which includes publishings of the function, ceremonies that would take place for the event, as well as entries for the hall for the design of desks and area for folks taking part as well as arrangements for the sittings and registrations. This division is formed to be involved and be accountable for the place of the function where these are in job of making certain everything runs secure during and prior to the event from practice of performance to preparation of equipments for the hall. For the Charity Nite event, the program coordinators are in liable in handing the performance which are either searched and decided on by them or gained by the sponsorship department for musicians and artists or celebrities to perform for the fund raising and arrange dates for routines. Therefore, this program coordinators are dependable to ensure that the event programs are well established and publishing the function to the general public are done broadly.
Sponsorship Coordinators is the section that comprise a few participants who look for money which is often either economic or in other tangible useful items like vouchers, daily necessary things, grocery store and many more. This office needs of your great deal of teamwork whereas at times, it might be helped by other departments. For the event of Charity Nite, the sponsorship coordinators are in dependable to persuade businesses, organizations and publics who are affordable to provide in any type of cash and support to effectively running the function. Therefore, the team is also dependable to acknowledge the sponsors giving in exchange marketing tools by advertising their firm or using marketing to address them for their whole-hearted backed for the charity.
Sales and Ticketing Coordinators is team that are delegated the responsibility of earning sales and promoting the function through offering of seat tickets or doing sales of items which are donated. This division is in accountable of generating funds like the sponsorship section to accommodate the expenses that occurs during the organizing of the function. For the Charity Nite, the sales and ticketing coordinators makes sales through retailing off the seat tickets for the hall access to the public and organizations. However, this office also requires marketing skills and persuading skills like the sponsorship departments, as they are in need to first gain the trust of the public to be able to ensure they are able to sell their seat tickets and promote the function with large numbers of participants affecting for the function.
Official Coordinators is the office formed to handle documents and standard words similar to a secretarial job responsibility. Besides that, also, they are liable in getting marshals, umpires or get better at of ceremonies like visitor of honors for an event. For Charity Nite, the official coordinators are in liable to get ready documents that are important for sponsorships as well as program coordinators in term of the state letter requesting for sponsors, characters of performance accessibility, and also other official characters and documents. Despite, the official coordinators are also dependable to send invites to guest of honors to efficiently brighten the event on your day. Moreover, official section merges with others section documental works and data files in the documents to be able to deliver its upgrading status to the event manager who are able to use it to ease him/her in explaining the revisions about the event to the function director.
1. 5 CONCLUSION
From the researches which have been carried out, the writer considers that functional composition is a good structures for my event that is Charity Evening 2011. It is because the majority of the firms utilize this way in structuring their organizations. It is because the approach is easy and usually effective in practice.
We select this structure is basically because it reduces duplication in an organization. It is because the top administrator gives the order and path to the employees so there is absolutely no chance to be the same results even though similar tasks are given. Quite simply, the functional structure offers a way to centralize decision making and provide unified course from the top.
Likewise how it has strengths it also has the weaknesses. The weaknesses will be the lesser interaction between the other departments and folks owned by other departments. This can be overcome insurance agencies a general assembly once in a week or have small breakfast or tea time after a long time working in tension.
Apart from that, another weakness are as a result of functions are independent in one another, employees a may have little knowledge of and matter for the area of expertise areas outside their own efficient area. These problems can be triumph over by having a small consultation time weekly in an group. Through this employees can speak out their hassle or what they aren't pleased with other employees or with the jobs, managers or anything.
Another weakness are efficient composition has rigid and separate chains of control response the perfect time to changes in the environment may be poor. Managers in a functional structure also become focused on their functional area, both long and brief range. This is overcome by
Another weakness, employees become isolated. This is because
Can be triumph over by
One of the very most serious weaknesses are occur when members of practical departments become overspecialized, develop self centre, slim viewpoints, and lose the total system perspective. This is defeat by. .
Another disadvantage is problems are forced around and also often slows decision making. This is because all the problems must be referred up the hierarchy for image resolution. This can be avoid by appoint a director for each of the division to produce a decisions when the top managers aren't around.