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The Important Issues Of Data Personal privacy Information Technology Essay

The problem of information security and data privateness is assuming huge importance among global organizations, particularly in an environment designated by computer virus and terrorist attacks, hackings and destruction of essential data owing to natural disasters. The worldwide trend towards offshore outsourcing of processes and IT services to remote spots, resulting in the placing of valuable data and information infrastructure in the hands of the service providers, is also creating the necessity for information security alternatives that will protect customers' information assets. As crucial information of an financial, insurance, medical and personal aspect starts to get handled by remotely located just offshore outsourcing service providers, there is a growing concern about the manner where it is being collected, stored and utilized.

Indian IT and ITES-BPO service providers today have the duty of not just safeguarding their own interior information, but also that of their customers, who trust them with essential organizational data. A companies own information could include its financial information, proprietary options for creating and providing its products, customer lists, or business strategies. Customer information might include qualified software and in my opinion identifiable information (such as employee or customer documents).

Security requirements of customers

Organizations outsourcing their procedures to international countries look not just for a robust regulatory/policy framework governing data security and level of privacy in the number country, but also expect the service agency to have several security operations in place. Typical customer requirements include:

· The lifestyle of a strong legal framework to deal with data safety and intellectual property protection under the law issues.

· Deployment of international security expectations such as ISO 17799 and BS 7799, etc. by vendors.

· The option of confirmation and auditing process to keep tabs on processes like the development of a software code and authenticity of any telephone call

· Execution of ethical techniques related to customer confidentiality, etc. , especially in areas such as research

· Deployment of firewalls and data encryption features at the amount of the provider to ensure reliable communication and network security.

· Controlled usage of all creation sites through electric ID-card.

· Vigilance over employee dissemination of critical information via email messages, discussion groupings, etc.

· Strong security regulations within ITES-BPO organizations in order to address the problem of customer confidentiality related to addresses, phone numbers, bank card information etc.

A typical information security insurance policy platform should encompass the following components:

· A written and sensible security policy.

· Determination of top management to the information security initiative

· Information that security hazards have been assessed, legal requirements realized and steps implemented to address the security risks

· A solid operational team that shows knowledge of security issues and demonstrates satisfactorily how the service providers deals with those issues.

· The adoption of well-accepted security specifications, such as ISO/IEC 17799 Code of Practice for Information Security Management, the united states Department of Commerce' s NIST Special Publication 800 Series, and the ISO/IEC TR 13355 Guidelines for Management of computer Security.

· A tragedy recovery arrangement in place, backing up data regularly, requiring keycard to access key facilities, guarding all directories with passwords, and making a background check a condition to hiring employees.

· Services conducted under legal adjustments that affect the client. For example, health care institutions in the US are afflicted by the HIPAA (MEDICAL HEALTH INSURANCE Level of privacy and Portability Act) privacy polices. These are thick and difficult to comply with. Indian companies to this section should therefore comply with the HIPAA level of privacy regulations.

BPO companies need to handle many issues as below


Privacy refers to the right associated with an individual/s to ascertain when, how and also to what extent his / her personal data will be distributed to others. Private information is defined, in general, as any information relating to an recognized or identifiable specific. Privacy can be involved with the collection, use safe-keeping, access, flow, writing and devastation of in person identifiable information.

Data Protection:

Data protection identifies national laws and regulations drafted to protect the confidentiality of personal data of your country's citizen or citizens. There is a growing concern amongst countries about unidentified people having access to very sensitive information such as visa or mastercard numbers, cultural security numbers, and medical histories. Situations of misusing data before, has prompted countries to draft rigid regulations to secure data being sent to other countries. Countries in the EU, USA, Hungary and Switzerland have used stringent data protection laws.

Physical Security

Security personnel will be deployed in all entry and exit points. No-one will be allowed without proper ID. Biometric or some advanced technology may be used to track the staff movement. Insurance policies must be in destination to ensure that any activity of material and people. Any materials activity must be approved by the worried person and must in a position to be monitored. Avoid employees in critical areas from having mobile phones, with or without surveillance cameras. A facility to attend calls from near and dear may be allowed at a spot from their work workplace.


Privacy is the right of individuals to determine how much data can be shared also to what extent. For a BPO, level of privacy includes all the data of your client and its' customers. Hence BPO company has to maintain the confidentiality of data through physical security, Technology, regulations etc and shall use this data only for the purposes by its owner. This might include non disclosure of Interpersonal security figures, passport details, standard bank details, Skillet (of Tax), Health information, financial/loan details etc

Web Security

Generally the BPO might not exactly need a website through public website for a customer. Virtual Private Network between the supplier-customer enables better secure communication. Ensure that any transfer/ communication are logged and tracked.


LAN/WAN Security


Provide a Firewall of repute. Do not compromise. The firewall to be configured to the servers & ports recognized with the customer. Intranet server and the info server handling customer information shall not be on the same server.

Security against Malicious Programs/ Virus/Worms/Trojans


Strong anti trojan procedure will be implemented. As the virus may or may not steal information, they could corrupt the data source or the server itself. Ensure that the machines and consumer machines are safeguarded properly.

Secure Login and Logout of Resources with tracking

Attendance tracking system must be in place. Every employee logs in to their systems. Email system shall care for all SPAM and open up port issues to avoid others exploiting your open SMTP jacks, if any.

Inspite of security breaches, every BPO will need to have a Security policy and ethics coverage. Proceed through Service Level Agreements (SLA) and explain the required security plan, if required, another one for each client.

Almost all the security breaches happen because of the people. Machines aren't so smart today to originate the scam. And more regularly the security breaches are due to the own staff mischief. Hence have a good screening process mechanism while hiring people. HR is burdened with getting ultimately more people on board. We are able to understand the pressure, but any laxity in checking the qualifications of the candidate may become more costly for the company.

Some Security breaches

Karan Bahree, a worker of Infinity e-Search sold home elevators 1, 000 accounts and number of passports and credit cards for approximately 2, 750 to an undercover reporter. Which hit the rooftop and everyone talks about lack of Security in Indian BPOS.

Mphasis individuals were caught playing around with others bank or investment company accounts! This never occurred previous? This happens so long as people are greedy - either for the money or simply for the kick of cheating the system.

In 2005, a laptop filled with the names and credit card amounts of about 80, 000 employees U. S. Office of Justice was stolen from the Fairfax, Va. , head office of Omega World Travel, a travel firm controlling the DOJ bank account.

In the same calendar year, the largest U. S. banking security breach in history emerged to light where 676, 000 consumer accounts relating NJ residents who have been clients at four different banking institutions were attacked.

Orazio Lembo, 35, has been billed with one count of racketeering and eight counts of disclosing data from a repository for his alleged role in the offense band. The suspects physically built a data source of the 676, 000 accounts using labels and Friendly Security amounts obtained by the lender employees while they were at work. The information was then allegedly sold to more than 40 collection agencies and law firms. Lembo used his home as an office for DRL Associates and that he chosen the upper level bank or investment company employees to access data, including titles, account figures and balances, from the bankers. The bank employees proved helpful for Wachovia Corp. , Loan provider of America Corp. , Commerce Bancorp Inc. and PNC Standard bank NA. Lembo, who was simply also billed with narcotics, forgery and fraud counts, encounters up to 130 years in jail and $1. 47 million in fines

Microsoft endured a $400 million loss scheduled to a two-month wait in releasing Windows 2003 scheduled to problems from infections 'Nimda' and 'Code Red',

In the US, thieves hacked into a DSW Footwear Warehouse databases and stole credit card information on 1. 4m bank cards.

UK 's fraudulence reduction service, reported 18, 900 personality fraudulence in the first quarter of current year

The NASSCOM-Evalueserve study on the Indian Information Security environment It really is becoming clear that Indian IT and ITES-BPO companies and the Indian Federal government are beginning to concentrate on providing a secure offshoring environment for global customers. The issue of information security in simple fact, has gradually moved from the back-burner to take up center level in the Indian market. Even leading industry associations such as NASSCOM have positioned the issue of information security near the top of its agenda. As part of its recent Trustworthy Sourcing initiative, NASSCOM recent undertook a study on the Indian Information Security (regulatory environment and security routines) in India. Conducted jointly with Evalueserve, the analysis benchmarked Indian IT and ITES-BPO companies using their counterparts in america and UK with regards to practices implemented in the regions of data security, confidentiality and privacy laws.

The role of the Indian Authorities in the area of Information Security

The Ministry of IT in India has undertaken has executed various initiatives to place the country at par with other countries in the region of Information Security. Listed below are some of the key steps that have been considered:

The Standardization, Tests and Quality Documentation (STQC) Directorate, setup by the federal government of India has launched an independent third-party certification program for Information Security Management Systems

The Indian Computer Crisis Response Team (CERT) has been setup to safeguard India's possessions against viruses and other security risks. CERT's activities will be backed by advanced research in the field of information security at the CERT at IISc Bangalore

The Indian Government has recently create the info Security Technology Development Council (ISTDC), with experts drawn from the user, industry and R&D agencies to facilitate, coordinate and promote technical advancements, and to respond to information security situations, threats and attacks at the national level

Several R&D assignments which may have been initiated by the Indian Administration to address current and future security needs in areas such as information security and management training and official certification, futuristic systems in secure computer infrastructure, primary network security solutions, development of validated security process, protocols and requirements for e-cheque clearing, amongst others NASSCOM advice While India offers a secure environment for offshore services, in order to further improve the country's security management tactics, NASSCOM recommends the following:

Companies need to employ certified security experts to look after security issues and leverage their knowledge and expertise

With a view to educating and increasing recognition on security related issues, companies should reveal best practices

Spending on security should not be on an ad hoc basis and companies need to make adequate investment funds for security purposes

The Indian Government should reach an contract (such as Safe Harbor Arrangement with the united states) with other countries and ensure that compliance on data cover is equivalent to complying with other international laws

The Federal should draft simple conformity suggestions so that laws and regulations can become an accelerator for conducting business and don't provide to be always a hindrance

The IT Work should be tuned to meet global developments and should be revised on a regular basis. Data robbery should be made a criminal offence under the IT Function.


In an attempt to increase information security, Indian BPO companies now conduct thorough background employee assessments, often even taking a look at school and college records. "We also execute a lot of our hiring through referrals by our current employees, which helps us in getting people whose qualifications are easily verified, " said Shanmugan Nagarajan, creator and chief operating official of 24/7 Customer, a Bangalore-based BPO company. The BPO industry also circulates privately among people a "black list" of employees who have been terminated on disciplinary grounds, Nagarajan added.

U. S. and U. K. staff member unions, opposed to outsourcing, have questioned the judiciousness of having personal data prepared in India. The U. K. 's Amicus trade union warned earlier this season that just offshore outsourcing is "a major accident waiting to occur. "To allay such concerns, Indian BPO companies have stepped up security actions, and in the process have impressed some customers. "We've been happy with Wipro's performance and focus on security and privacy, " said Chris Larsen, chief executive officer (CEO) of E-Loan Inc. , a consumer direct lender in Pleasanton, California.

Norwich Union, a Norwich, U. K. -structured insurance group that outsources call centre and back-office techniques to about five companies in India, will not transfer data to its Indian contractors. "We've a 'no data in India' rule, and the information is merely available in India as the transaction has been processed, " said John Hodgson, offshore program director at Norwich Union. Hodgson added that the his company designed provisions of the U. K. 's Data Security Take action and the Western Union's (E. U. 's) Data Safeguard Directive into contracts with its Indian suppliers.

The study disclosed the next about the information security circumstance in the united states:

Indian companies have powerful security practices equivalent and at times better than those accompanied by traditional western companies. Indian IT and ITES-BPO players comply with BS 7799, a worldwide standard that addresses all domains of security. There is also an established Information Security Management System (ISMS) coverage for ensuring information security on various aspects such as suitable usage plan, information classification policy, mobile computing insurance plan, risk management policy, third party gain access to coverage, etc.

Indian IT and ITES-BPO service providers were also aware of and utilizing other international security expectations such as ISO 17799, COBIT, and ITSM

Spending on security among Indian IT and ITES-BPO companies ranges from five to 15 percent of the IT budget

4. The Indian legal system and proxy regulations provide sufficient safeguards to companies off shoring work despite no explicit data security laws. Laws such as the IT Action 2000 and the Indian Penal Code Act and the Indian Deal Function, 1972 provide sufficient safeguards to companies off shoring work to India

5. India is along the way of reviewing the clauses of the IT Act 2000 to handle the issue of misuse of personal information/data. The theory is to add to meet the adequacy norms given by European union, as well as those given in the US-EU Safe Harbor Contract including breach of contractual plans between your contracting gatherings.

6. The united states has a solid Copyright Function, one of the most modern copyright safeguard laws in the world, which is fully compatible with the procedures of the Travels Agreement and stretches the procedures of the Copyright Act to nationals of most World Trade Group (WTO) member countries.

7. The Indian administration is proactively conditioning the Indian legal system to provide appropriate data security cover

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