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The BENEFITS OF Written Communication English Language Essay

Written communication has better relevance in todays business community. It is an impressive activity of your brain. Effective written communication is essential for preparing worthwhile promotional material for business development. Speech emerged before writing. But writing is more unique and even more formal than talk. Effective writing entails careful selection of words, their company in appropriate order in sentences creation as well as cohesive composition of phrases. Also, more writing is more valid and reliable than conversation. But while talk is spontaneous, writing triggers delay and takes time as reviews is not immediate.

Written communication can take place through the following modes :

Letters:- Communication through letters in an exceedingly old method. Under this, the subject matter is transmitted from the sender to the recipient through a letter. The receiver can provide response through another letter.

Notice:- When many people in a organisation are to be contacted, notice is among the best method. It really is the most typical method of masss communication.

Memo or Memorandum:- It really is an informal communication between members of the company, pertaining to routine issues.

Telegram:- For getting in touch with people at distant places telegram can be used. Because it is gven the feeling of urgency to the recipient, immediate response in possible.

Telex:- It is a tool (telegraphic device) which has a center to type out the emails simulataneously on the senders machine and the receive machine. It is a route for mailing as well as receiveing announcements.

ADVANTAGES OF WRITTEN COMMUNICATION

Written communication assists with laying down noticeable principles, insurance policies and guidelines for running of a business.

It is a long term means of communication. Thus, it pays to where record maintenance is required.

It aids in proper delegation of responsibilities. While in case there is oral communication, it is impossible to fix and delegate responsibilities due to speech as it can be taken back by the speaker or he may refuse to recognize.

Written communication is more precise and explicit.

Effective written communication produces and improves ann organization's image.

It provides ready files and personal references.

Legal defenses can depend after written communication as it provides valid data.

Written communication is the only way out when the message is quite lengthy and it is not possible to mention all the details through dental communication.

Written messages are usually more carefully designed than oral communication. That is why, they may be more clear and specific.

Written communnication is a cheaper means of communication when the get-togethers to communication are situated at faraway places.

SET OF Suggestions TO MAKE THE COMMUNICATION EFECTIVE IN THE ORGANIZATION

The ability to create clearly is becoming more and more important, especially in organizations that workprimarily online. Whether you're using an IM customer, a project management application or email, clear writing will speed up the process and minimize problems.

When you're working with a sent out team, your written communications absolutely need to be as clear as it can be. A whole lot of in-person communication has nothing at all regarding the genuine words we're using. Body gestures, modulation of voice and other factors that can completely change the meaning of a few words, and they simply don't convert to email. Using written communication to control a sent out team can amplify problems, specially when you factor in issues like ethnic differences.

Use precise terms:-

Don't suggest "doing the thing to the stuff" or anything similar - in fact, removing words like "stuff" and "thing" from your vocabulary completely is an excellent plan. Obscure words are just an opportunity for problems to creep in. That is true of jargon and abbreviations, too.

FOR EXAMPLE:-

Contrast the two phrases below, the first writen by the scientist using scientific jargon, the next revised to basic english terminology:

The biota exhibited a one hundered percent mortality response.

All the seafood died.

Now other one

There are problem with the rent.

The lease has problems.

Keep your sentences short:-

It's important to remember that the much longer the sentence, the much more likely that the audience will lose track. When in question, err privately of short, simple sentences. If your writing contains plenty of short sentences that it give a choppy tempo.

Example:-

Doonesbury cartoons satirize modern day politics. Viewers don't always find this funny. They demand that newspaper publishers not carry the remove.

Revision:-

Doonesbury cartoons giggle at modern-day politicians, but readers don't always find this funny and demand that magazines not carry the strip.

Reread what you've written:-

Spell check certainly isn't infallible, and can't place if you've used a appropriately spelled yet incorrect word. Actually, it might be better sometimes not to run spell check at all. Look for problems yourself before allowing your computer make an effort to solve them, and focus on any automated processes your word cpu or email client tries to inflict on your writing.

Ask for opinions:-

If someone isn't entirely clear on what subject matter you're looking to send them, ensure that they can simply come back and have questions. Integrate that feedback into your wirting, as well. If you've got enough time, rewite your message to correct the problems it had, only if to make sure that you don't have the same problems next time. If you're working on a big file, write up clean version that utilize feedback, alternatively than relying on a string of comment's improvements or reactions that you can't ensure anyone will read.

For Example:-

You go online and you have a disease but you don't know what it is so, you decide to go to this website that are about doctors that let you know the type of disease you have, you type what your symtoms are, and they offer you your answer( opinions).

Explain Your Reasons and Thought Functions:-

As you give your viewpoints thoughout the process it is important that you also explain to your client why you are providing that advice. Clients will most likely want you to definitely do something you do not think may be beneficial. When those situations happen, rather than simply doing it just how they need or doing it your way without explanation, take the time to show them why you think it is important and the actual potentail impacts can be.

Avoid Jargon:-

One of the largest frustrations for clients is when designers talk to them with terms and phrases that they don't really understand. Although you are working online constantly and you almost certainly talk to other designers and designers a lot, retain in mind that your clients will not have the same experience, and that means you should avoid using terms they are unlikely to understand (or at least clarify what they signify). As you use clients you'll get a better understanding for how tech savvy they are really, and you may change your communication accrodingly. Some clients will have a very good understanding and will be able to speak without the need to clarify everything, and other will have very little knowledge or experience related to the internet and web design.

For Example:-

Blue sky thinking:- That is a visionary idea without always using a request.

The helicopter view:- That is simply a synopsis.

Get our ducks in a row:- Order and rganise everything efficiently and effectively.

Avoid Assumptions:-

Assuming that the client knows certain things or that they want something a specific way can lead to miscommuniation. If you're uncertain about something, take a minute and have the client rather than presuming and triggering a great deal of work that needs to be re-done later.

For Example:-

On a packed station, I may make an assumption while coming back from any office that first train might be overlooked due to heavy public. It doesn't impact me heavily even easily am able to catch first coach amidst heavy dash.

 

Use Samples When Possible:-

One thing that can really help your comunication, particularly if you are explaning what to clients or providing them with choices, is to use real-world examples. Describing options over the phone or though email can be challenging, and at times ineffective. Through the use of instances to help, you can make things more clear for clients and get more accurate response and prevent misunderstanding. A good example of this might be if you are talking to a customer about the sort of navigation menu they wish to use on their site. Rather than trying to explain the differences you may supply them with URLs of a few sites with various styles so they could see it in a real-wold situation.

Layout:-

Layout considerations just lately have grown to be important with the power within our word-processing software. Below are a few layout concerns that make a difference the ultimate appearance of your product:

Colour of ink and paper

Size and amount of finished package

Use of illustrations and graphics

Image to project

Estalished commercial guidelines

Logevity of message

Treatment of proceeding and sub heading

Decision on if and where footness should appear

Clarity:-

Clear writing is coherent and avoids muddy, incorrect, overly complicated phrases and jargons. Muddy phrases are those that cloud the issue or idea by using way too many words or skirting the issue. Clear writing, however, shun problems. Words must mean the same hing to the recipient as they are doing to the sender. Thoughts should be clear and well organised.

The important consideraions in attaining clearness as follows:

Choose correct, concrete and familiar simple words.

Construct effective phrases and paragraphs

For Example:-

Pompous word(Prevent them) Simple words

demostrate show

visualise see

compensate pay

facilitate help

Conciseness:-

In business communications, you ought to be breif and also say whatever you have to state in fewest possible words. A concise concept is complete without having to be wordy.

Conciseness in business communications can be activaedby observing following guidelines:

Avoid wordy expressions

Include only relevant material

Avoid unneeded repition

Organise your note well

For Example:-

Wordy: at this point of time

Concise: now

Wordy: due to the fact that

Concise: because

Wordy: in credited course

Concise: soon

Care for culture:-

Choice of expression should be such that it will not offend device of different culture.

Letter format should maintain line with receiving organisations system. Various ethnical differences can interfere with the efficiency or cause conflict among employees. Stereotypes and ignorance about different tradtions advertisement manerisims can result in distruptions and the shortcoming of certain personnel to efectively as a team.

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