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HR Information System: Aditya Birla Group

POORNATA is an Enterprise Learning resource Planning from People Soft. It was created in Aditya Birla Group for implementation of Human Learning resource practices & to elevate HR processes to world class levels and standardize them across Systems and Businesses. This has resulted in sole integrated HR-ERP for any management cadre employees of the group. These programmed HR Operations will also aid in faster, efficient, timely and accurate data supply to Management for decision-making.

UTCL's People Soft Business Performance Management (EPM) enables it to accomplish world-class performance by aligning the right information and resources to tactical targets. People Soft EPM offers performance management alternatives for each and every budget and every stage of the management circuit, helping its professionals to formulate approaches for profitable progress, align strategies with functional plans, and actively monitor day-to-day businesses. Poornata helps a great deal in the several works of the business. It can help in the next ways

It assists with entry of all database of all employees.

It reduces time to notice all the databases of the employees.

It reduces different mistakes or problems while preserving the directories.

It assists with doing performance appraisal of the employees.

It also helps in doing the data updation of the employees.

It assists with recruitment and collection of the employees.

It reduces the time of the task.

It also reduces the no of employees for retaining the database.

It helps in maintaining the work information of employees.

It details the compensation details for the staff.

Poornata also helps the employees in this way, Once the data of an employee entered directly into Poornata (ERP), the staff gets a Poornata Identification, which helps the employees to know about the various policies of Organization.

They can know these guidelines directly from the ERP system.

As it done only through Online, there is no wait in getting different information.

It also helps them to do the reporting to the worried person.

They can also complete their problems which they face throughout their work and send to their departments.

In this way Poornata helps not only the managers however the employees also. Poornata (ERP) helps UTCL in the following ways Poornata helps in performing day to day roles.

Introduction - Poornata helps in creating and updating of the positions of the employees. Each position will match specific vacancy in the organization, have a particular headcount defined for this which is also tied to the following specific traits:

Business unit



Job code


Regulatory Region

Job Function

Reporting to position (The positioning to which this particular position accounts to)

Career stages

Every time one or more of these capabilities change, the same need to be updated for the positioning, or a fresh position might need to be created corresponding to the new blend of the features.

Any individual who occupies a position will inherit the above-mentioned qualities of the positioning. A posture is thus specific and particular opening in the business, instead of job rules, which are more general in aspect. Job codes echo the job factors of the jobs across the corporation, whereas a position number reflects a specific job description in the organization.

Poornata helps and gives suggestions and warns an individual the important info he must know about the Poornata system.

It provides the additional information to aid an individual & provide key information.

It also explains to the frequently asked questions with respect to selecting employees.

It also shows the common error and alert messages that an individual may get during hiring.

It needs the information about regarding these:

Employee ID, Position Amount, Job code (the work details of the worker), Company (The legal entity to which a worker /department is fastened. ), The Business unit to that your staff belongs to, Location (i. e. where in fact the employee works), Section etc.

Following will be the steps which will be used to maintain positions and division budgets

Creating new positions

Updating the information for existing positions as so when required

1. Creating a new position: A position corresponds to a specific vacancy in the business. Hence a posture should be created in Poornata, only when a fresh vacancy has arisen in the business, and the endorsement for the same has been obtained offline.

Only after the offline endorsement has been obtained, should the position be created in the machine, i. e. only pre-approved positions should be inserted in to the system.

2. Updating: The information for existing positions: From time to time the user should update the info for a preexisting position. Typical situations are when:

The position features or the approved max headcount for the positioning has transformed.

The position no more exists.

Organizational Restructuring.

Direct Employ the service of Process:

It assists with doing the immediately hiring a worker by Poornata system.

Introduction: The immediate hiring process requires an employee being directly added to the Poornata system that is the situation where his information doesn't exits as applicant in the Poornata system. An employee on signing up for the group would fill up the joining check list and the related forms as per the machine insurance policy. The HR administrator would then retain the services of him in to the system by acquiring his relevant information with respect to his personal job payment, qualifications and dependents' information.

The retain action will be used to capture the event of the employee's getting started with the organization. There can be either of two known reasons for hire:

Joining the ABG: This will likely reflect the problem where a worker joins a unit of the ABG group directly.

Joining the purchased company: This can reflect the situation where a worker had joined an organization, which was subsequently bought by ABG.

Going forward the action of becoming a member of the attained company will be utilized to enter the info of those employees from the non-management cadre getting into the management cadre who experienced originally joined a corporation that was attained by ABG.

The pursuing information would be captured at the time of hiring the worker.

Personal information - Name, address, NIN, DOB, gender marital status, religious beliefs / caste.

Job related information related to hiring, his position a related details.

Compensation information with respect to the period of time of his CTC

Recording personal activities for an employee

Introduction: Post hiring as the worker moves through the organization, there would be various types of updation in the worker data. Broadly the functions that an employee could undertake throughout his life cycle in the business comprise:

Probation, followed by confirmation.


Pay rate change




Separation /Retirement

Human Source of information Information System at ONGC:

Currently Human Tool Management Systems encompass:

1. Payroll

2. Work Time

3. Benefits Administration

4. HR management Information system

5. Recruiting

6. Training/learning management system

7. Performance Record

8. Staff Self-Service

A Human Learning resource Management System (HRMS, EHRMS), Man Reference Information System (HRIS), HR Technology or also known as HR modules, or just "Payroll", identifies the systems and functions at the intersection between real human source of information management (HRM) and it.


A human tool information system is an organized method of providing information about human resources, their performing and exterior factors highly relevant to managing human resources. The basic purpose of HRIS is to provide accurate, relevant and well-timed information about human resources.

HRM is rivalling for human resources consists of recruiting and employing right employees i. e. utilizing right person for the right job at the right place and at the right time.

Input Subsystem includes:

HR research subsystem :

It gathers data about various aspects of recruiting management such as job research, job evaluation, staff morale, employee absenteeism and worker turnover.

HR intellect subsystem:

It gathers recruiting information from external environment both formally and informally.


Output subsystem of any HRIS contain five subsystem:

HR acquisition subsystem (planning, need, selection & positioning)

HR development subsystem (operative training, management development and group development)

Appraisal and compensation subsystem (performance, appraisal, financial compensation, incentives)

Maintenance subsystem (ability to move, safety, health and stress management)

Industrial relations subsystem (willpower management, grievance handling, management of industrial disputes)


The function involved with this technique are human source planning, recruitment, selection and location.

Human Resources Planning:

Forecasting needs for human resources.

Forecasting way to obtain recruiting.

Identification of human resource gap.

Action strategies for bridging distance.


Types image that is created in the brains of prospective individuals.

Number of software received.

Number of candidates rejected at different levels of recruitment and selection process.

Ratio of applicants selected and turned down.

Ratio of prospects selected and individuals joined.

Number of applicants joined and prospects retained over a period, six months or twelve months.

Performance of the candidates joined and continued to be with the organization.

Costs involved with recruitment program.


Selection is the procedure of differentiating between applicants in order to recognize and select those with a greater likelihood of success in a job. Because of this they conduct selection test, group discussion and interview etc.


After the candidates are determined for employment, they can be bound to attend the orientation program to know well about the organisation.


HRD system requires information about the competencies that should be developed among employees.

Appraisal system:

Appraisal involves assessing an employees quality and performance for devising ideal compensation offer training, campaign, demotion etc. settlement involves determining the incentives, benefits etc.

Compensation management:

It can be involved with designing and implementing total compensation deal. Compensation is referred to as money and other benefits received by a worker for providing services to his employer like provident fund, gratuity, insurance design and other repayment.


HRM system deals with maintaing employees in the company. It involves real human resource mobility in the form of promotion, demotion, copy and separation, looking after employees easily and health insurance and managing stress that employees may experience at the work area.


IRS is concerned with taking care of good relationships between management and operatives. This calls for designing of professional relations mechanism, taking care of employee willpower, redressing employee grievances and managing industrial disputes.

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