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Challenges Facing Facilities Management Departments Development Essay

Within the arriving years Facilities Management Departments (FMD) will be faced with a number of challenges and they will be expected to do much more with so significantly less. These obstacles are mainly credited, to the ever widening business sector; this expansion has seen the emergence of new properties occurring at considerably faster rate, than the refurbishment or demolition of other predated structures. But this is merely the tip of the snow burger, as there are other pertinent issues facing the FMD such as: 'The swift rate of change, changing technology, building automation, security issues, sustainability, maturing buildings, geographic barriers, cultural differences and Environmental factors such as changing regulatory conditions, rapid population progress and continued limitation of energy resources' (IMFA 2007).

So the necessity for the FMD to include new technology, that utilizes 'Alternative Energy Resources' to produce energy, and reduce the impact that aged buildings specifically are having on the environment is a higher priority. The majority of these issues presently facing the FMD aren't new, in simple fact they have been with us for a long time, but have escalated as time passes, due to increased real human activities.

'This is an exciting time to be a center management professional. Although center management specialists will face more issues than previously, they have greater chance to add value for their customers through successful management and advanced technology. '(IFMA 2007)


'Time present and time past are both perhaps within time future and time future within time past' (T. S. Eliot, Burnt Norton, The Four Quartets)

The goal of our FMD is to keep to provide a safe, comfortable and a proper looked after working environment, for both staff and clients. By providing a full range of services which contains all of the latest technology available, these services are then performed by a an event and well trained group of men and women who, are both faithful and focused on achieving all the goals lay out by the lending company.

' The practice of co-ordinating the physical office with people and work of the organization, integrating the key points of business administration, architecture and the behavioural and engineering science' (Becker 1990)

There are lots of new legislations and scientific advancements that have emerged over the last decade, which includes triggered the role of the FMD to constantly develop, thus requiring the development of both tactical and proper methods, so that our goals may be accomplished, so that people can have extended success in this scientific growing world.

The FMD is presently performing lots of services throughout this multi-national financial institution, such as but not limited by, maintenance, energy saving, auto repairs, maintenance, security, it (IT), renovations, capital renewal, training, cleaning, customer services, place of work comfort, occupancy planning, business continuity planning (BCP) etc. To properly prepare this year's budget the FMD is recommending that careful consideration get to the next critical service areas:

New legislations

Energy conservation

Capital renewal

Workplace comfort


Energy Conservation - Climate change legislations

There is a growing matter about global warming and the prolonged impact it's having on mankind and the surroundings. For this reason problems the Global community has carried out a number of legislations geared towards the reduced amount of SKIN TIGHTENING AND (CO2) emissions, two (2) which will be the 'Kyoto Protocol' See Appendix 1 and 'Copenhagen Accord' See Appendix 2.

Older building especially uses far more energy than the ones that were just lately built; because of this they are having a significant impact on the environment. So the need to lessen our CO2 emissions by reducing our dependency on 'Fossil Fuels' by using technology that uses 'Alternative Energy Resources' to produce clean energy. Put in a little more

'Buildings have a substantial impact on energy use and the surroundings. Commercial and domestic properties use almost 40% of the primary energy and approximately 70% of the electricity in the United Expresses' (EIA 2005)

Capital Renewal - Replacement of obsolete equipment, properties etc.

This can be an important process that your FMD have already begun to use, due to the fact the buildings that people presently occupy are in excess of ten (10) yrs. old, making both HVAC and lighting systems inefficient and obsolete. Because of this they are the two (2) of the most significant consumers of energy, since they are both required building components and are crucial mechanisms for occupants comfort.

These technological enhancements off all out-of-date equipment, coupled with the installation of Energy Management Control Systems (EMCS) and electrical meters, throughout our institutions, are all geared towards lowering our energy requirements. This will permit us to reduce our CO2 emissions and conform to all Local climate Change Legislations, with the eventual aim of minimizing our overall electronic bills.

Workplace Comfort - Customer Services

No employers wish to be on the incorrect side of regulations, and because of this they are really obligated to ensure that medical, safeness and welfare of their all employees are honored under 'Section 2 of medical and Safety at the job etc. Work 1974' (HSW which states that employers should:

Providing safe equipment and working practices

Ensuring safe handling, storage and vehicles of goods and substances

Providing information, training and supervision

Providing a safe place of work with safe gain access to and egress

Providing a safe working environment and facilities

So ensuring that all our staffs' needs are attained and taken good care regularly is very important. Because of the fact that our personnel can be considered such as a person's heart for the reason that, they may be a vital part of the institution and without them we will vanish. Add a little more


This can be an important part of any institution considering that technology changes on a daily basis, so every effort ought to be to insure that each employee is kept upgrade challenging most advanced technology. As is customary with all recessionary times it generally does not last permanently, so by keeping up to date with all progress technology, we will not only be gaining an advantage over all of your opponents, but also the advance knowledge needed for our continued sustenance when this period of economical down turn comes to an end. Put in a little more

Future Challenges

So what does the future hold for all of us as a FMD will apart from being constantly referred to as the 'Jack of most Investments?' what and where were most liking proceeding in the foreseeable future is most beneficial summed up by in the next:

'The future place of work will bring with it a number of particular priorities. More makes an attempt to make adaptable working a reality are likely, needing improved upon IT and communications infrastructures. The expansion of your 24/7 work culture will necessitate non-stop support facilities, with consequent outsourcing, deal and health and safety considerations needing to be taken into consideration. Public Private Relationship (PPP) and private Fund Initiative (PFI) discounts and economic stresses will motivate facilities professionals towards more benchmarking, more cost-benefit evaluation and much more performance measurement.

The tightening of building regulations and particularly the launch of Part L [the manifestation of the Western Union's Energy Performance of Complexes Directive (EPBD)] is having great ramifications for energy efficiency and the built environment. Properties account for around 40 per cent of most world resource use and over 40 % of all waste products, including greenhouse gas emissions. EPBD was created to increase the energy efficiency of all complexes by more than 20 %. A significant factor is whether anyone will want to hire or own an 'F'-rated building rather than an 'A' or 'B' one. Each one of these improvements should give facilities professionals a brand new impetus to making their voices listened to by older management in the days ahead.

Facilities for businesses in the future will have to be more flexible and more streamlined than ever before. Managers should exploit growing communication opportunities and aid an ever-widening range of support services. Facilities professionals need to become more professional and business focused. They must develop a performance profile that is committed to the needs with their organization. Facilities managers desire a variety of skills, as all organizations will vary, but all should aim to gain the attention of the table and not merely be noticeable when something will go wrong. It is one of the most challenging occupations to overcome.

The key point to be made, touching on an earlier comment, is that facilities managers are indeed the stewards of the built environment. ' (Frank Booty)


The present economic environment dictates that once this downturn period has ended, the FMD would more than likely take a great deal longer to recuperate, already needing to survive throughout this time around by implementing both tactical and tactical methods and now suffering budget slashes all in the same time is quite a lot for any FMD.

So before any FMD budget reductions should happen, there are a number of options open up for us to consider before any ultimate decision is made on the budget, some of which are:

Why don't we look at cutting down instead of chopping, for instance after completion of all capital renewal projects which are presently on stream, a major reduction would be observed throughout all off of the institutions electrical bills, but also for this to happen all ongoing assignments needs to be completed in as well-timed a manner a feasible possible.

Given that the majority of our noncore service labour is outsourced, we have to consider coming up with some sort of partnership arrangement, with if not absolutely all most of our service provides in order to generate new and impressive ways of minimizing our over mind expenditure.

So taking into consideration every one of the pertinent point discussed trimming of the FMD at this time would be unwise, given that heavy fines would be imposed upon any company / institution not conforming to the new legislations for CO2 emission decrease.

Given the current economic climate we have been currently facing, and suffering all the troubles that comes accompany an financial slowdown, and at the same time, maintaining our eyesight as being the top financial choice to both our employees and prospected clients should be of concern. Because of this the next should be mentioned:

Addressing the styles presented here-through consideration, education and preparation-will arm center management experts with the required tools necessary to face the challenges ahead.

In stable conditions managers can plan with greater certainty and are able to identify significant and longer term issues that they may easily put together. However, in a prevailing weather of doubt and change, and with the necessity to react quickly to unforeseen circumstances, managers need to build up approaches that permit these to foresee future challenges, envisage the impact on the organisations and neighborhoods where they work and develop the strategies and competencies needed to retain an edge.

This can be an chance for the FMD to work with whatever little resources they now have at their disposal, to provide their employees and customers with as wide something range as is possible so as to fulfill all their present needs.

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