Analaysing the learning organizations and best practices

Knowledge management has propelled many organizations to amass a competitive edge that is as intrinsic to the properties of the brands and the organizations, just important as the patents, trademarks technology, and human resources that the organizations maintain. Industry leading technology and market domination must be built upon prior degree of excellences, thus companies would be very anti-competitive if they don't value the R&D and the experiences cultivated through the organization's presence. This newspaper will illustrate the essential theory of knowledge management and its own significance to the organization; with focus positioned upon the processes of knowledge capturing, codification, copy and creation. Illustration of the rule in practice is situated in the use of Coca-Cola Company in guarding its IPs, upholding its abundant history and innovation in management techniques.

The knowledge management life cycle:

Based on the research of Birmingham and Sheehan (2002), Knowledge has a life circuit. It has many different types of routine. Knowledge can proceed through four periods of knowledge life routine: Creation, Diffusion, Mobilization and Commoditization.

2. 1 Creation:

In this original status of knowledge development, people cannot determine or understand completely the idea or appearing knowledge, even for the individual who proposes it due to the perplexing characteristics of knowledge creation. Knowledge creation regarding its commercial viability can be tested at the first stage of the life-cycle. A nurturing business environment that is available to new ideas and adaptable to changes is necessitated for creativity and experimentation. To be able to create that culture, adjustments must be made in the following areas1:

Informal Knowledge System: Management must offer level of gain access to, rewards and options to give the employees the privileges and responsibilities to experiment, and open usage of training programs and conferences in order to build up knowledge effectively.

Information Technology Systems:Cooperation tools and knowledge basic catalogue to be accessed, utilised via Intranet, Extranet, Internet, Cloud and lightweight processing must be provided to technology powered workforce - who have an interest in writing the new idea at the highly special forums - somewhat than to codify and store growing knowledge that have little value.

Human Resources:HR section should work with people willing to look at the data management system and its own application.

External Relationship:Contacts with the clients or external suppliers could possibly be the stimulants for development of new ideas in synergistic relationship.

2. 2 Mobilization:

In this level, continuous knowledge improvement will lead to help expand value removal for the organization. Companies must mobilize knowledge internally and protect its IPs. The strategies are complete as following1:

Informal Knowledge System:Inner company sites must be created so that the employees can copy the data through experience.

Information Technology Systems: The IT department will implement and maintain a collaboration source such that meet up with the needs of users' bottom to create, share, gain access to, and commenting on subjects of interest as easily and firmly as you can.

Human Resources: Thinkers, doers, mavericks and pragmatists are needed in order to fully transform new ideas into valuable knowledge.

External Relationships:Evolving discussion fostered by close marriage with customers and companions will be as vital.

2. 3 Diffusion:

This stage will see the actualization and commercialization of the ideas and knowledge gathered and improved after earlier. So you will see a diffusion of the knowledge from the organizations to paying customers who place a value toward the attainment of the knowledge in question. Again, managers should be aware of following facets1:

Informal Knowledge Systems:Standardized knowledge can become more easily moved and followed. Thus companies must emphasize on employees training and knowledge software.

Information Technology Systems: In this state, the intensive knowledge directories will be very useful for the companies through the diffusion and commoditization phases. Ease of access to information will enhance the companies' competitive advantages.

Human Resources:Knowledge personnel must realize the importance of software of knowledge bottom part to fixing customer's problems and concerns.

External Relationship:Great businesses derive maximum earnings while satisfying the needs of increasing customer bottom in a sustaining financial sector. Businesses must increase their goodwill via PR marketing campaign to leverage brand image and product & services' values.

2. 4 Commoditization:

In this express, the basic knowledge is already diffused completely and the firm must manage to maintain it successfully. There are many chances to extract value from current knowledge that has already reached commodity status. Extraction techniques are as follow:

Informal Knowledge Systems: In this particular state, higher grading is acknowledged to formal knowledge systems. "The organizations must focus on supplying best practices that can truly add more value to well-developed processes" (Birkinshaw and Sheehan, 2002). In addition, the business's systems are necessary to encourage new ways of commercializing existing knowledge.

Information Technology Systems:Work is focused on the development of querying and retrieval techniques of existing directories. The efficient of the system is as effective to the filtering of irrelevant data that have accrued overtime.

Human Resources:Demand for knowledge and experience is lessened at this time, thus contract employees can be quickly trained to perform application built upon the knowledge base where human connections is essential(ie. Outcall middle, support and sales department).

UNDERSTANDING KNOWLEDGE CAPTURE, CODIFICATION, Copy AND CREATION

In the context of international integration into WTO of world economies, wherein competition among organizations is increasingly fierce, businesses acquired no choice but to start out building their model for knowledge management. It really is an effort for companies to quickly improve the competitiveness of companies by exploiting maximum intellectual capital interior to the business as modern technology investments gets ever more affordable for small businesses alike, and better to maintain.

Questions that linger in the attitude of the entrepreneur: as the how toof creating a sustained business - How exactly to fortify the competitiveness of corporations? How exactly to keep and entice good employees keeping yourself on bard during conditions of integration? Etc. The answer to the people concerns may come from practical utilization of web 2 2. 0 applications that drive a lot of the technology in the enterprise. A couple of cost-effective solutions as well as free applications, such as Skype for real-time video tutorial conferencing, real-time collaboration tools such as Google's Calendar, Google Doc, Writely for editing and sharing documents, task management collection such as Basecamp which is almost a simplified web-based version of Microsoft View and Project mixed, albeit lacking the ability to assimilate with Microsoft Exchange. Free web conferencing such as vyew. com -enabling people collaborate across different OS with a high-speed interconnection- certainly freeing the data personnel from the workplace to converse and work in real time at any mobile location. 37Signals - the creators of online project management collection Basecamp - has devised a fresh tool for the iPad which let users collaborate on ideas via simple pulling in real-time, using touch very sensitive software of the iPad -a medium which is most familiar to the individual tactile sense. Many of these inexpensive Blogging platforms 2. 0 systems when in conjunction with maturing business level solution such as FTP server, SQL databases driven by rivalling Oracle or IBM solutions for the retail, merchandising, manufacturing companies can leverage any knowledge established workers to be always a key player in a team-based setting up (cross-functional/ divisional/ project based) in the quest for corporate's objective. It is much more affordable now for companies to perform market research and targeted marketing to segment of customers via Internet micro-ads solutions from Yahoo and google. Firms can ask customers and product's group of fans to boost product features and hasten product development pattern via Internet community and email replies. This knowledge foundation can be archived with keywords, dated, and placed by characteristics of: being the most relevant demands, most requested features, most easily integrated, and least development cycles for cases. Account professionals can delegate subordinates to provide select customers with precise home elevators transaction and a level of personal service permitted by CRM & ERM suites. Documents relevant to the business package can be archived into pdf, phone calls can be noted, and commenting on deal process is made by previous agent, reminders can be made at length specific to client's birthdays or dealings. Mass mailing with customer's name in the headline can be made relaxed. Such abundant of data archival and manipulation permitted by innovation in IT transform business to be more exciting for a human-to-human relationship. These tools and request assist knowledge staff throughout the life span cycle of KM, which consist of:

3. 1 Knowledge take:

Civilization is built after knowledge assimilated by fore-founders. Human being life-span is too brief for one to begin afresh and create the amount of technology and resources enjoyed by citizens of modern economies. The need for knowledge writing is as important as knowledge creation and finding. There's a memory system regarding any organization either large or small. The success of the business, therefore, would depend upon the employee's knowledge, and knowledge's store of the business. Capturing the knowledge is technologies-driven but IT is not the only real factor. The impediment of KC is also dependent on: recruiting, organizations culture pertaining to collaboration effort and idea posting. Thus, knowledge take is the foundation to individual's role in combining and creating new knowledge. Tacit and explicit knowledge capture performs quintessential role in every organization.

3. 2 Knowledge codification:

The next important process in KM life circuit is knowledge codification, which is the process of applying the reuse of knowledge being the advantage of individual associates. This transformation of firm knowledge into more accessible and useful types is made possible by the next tools/methodologies:

Knowledge Maps

Decision Tables

Decision Trees

Frames

Production Rules

Case-based Reasoning

Knowledge-based Agents

3. 3 Knowledge Transfer

KT is a simple process where the documents, data, or other types of resources are captured and stored in platforms and media to permit recovery by others as needed. For instance, the firm's information must be kept secure whereas constant posting permissions must be placed corresponding to incumbent position. Intranet and portal sites are likely application for task teams to develop sites for the capturing and posting of knowledge. Data files can be collaborated after in different types using the latest software variations. For instance, Adobe Contribute is a collection which let non-web programmers make update to this content easily and not having to worry about the composition of the site. Yahoo Doc, Dropbox are excellent tools to make use of for the web back up, synchronization and writing of data across programs. Campfire from 37signals is another good choice for instant messaging, cooperation between designers, developers and clients on email and IM. Basecamp can be an online project management software with excellent position report that can be run through web browsers. These software should assist in the four types of knowledge copy:

Tacit to tacit (Socialization): Socializationis the first interactive process between individuals and society with feedback mechanism, by which individuals learn, perceive, derive notion of cultural worth andsocial norms in anopportunity to assimilate into society and meet up with the expectations.

Tacit to explicit(Externalization): Externalization allows transformation of knowledge into compound of clearness. Knowledge copy requiresknowledge of more explicit form.

Explicit to explicit (Combination): is the procedure of creating the new knowledge by hooking up, classification, unify and synthesis life knowledge.

Explicit to tacit (Internalization):is the alteration process of organizations' knowledge into individual's knowledge. It will depend on an individual's capability to make sense out of explicit information.

3. 4 Knowledge Creation

Knowledge creation is always starting with a person or several individuals, who come up with new opinions, definitions, products or innovation operations. New knowledge is established on the building blocks ofexisting knowledge and synergies of knowledge posting, where the amount is higher than the part. Knowledge creation might occur through research, innovation assignments, test, examinations, training steps, etc.

Learning Organization

A succinct meaning of the "Learning corporation" may be given as: a business that is strong in the pursuit of research and functional analysis and willing to apply its results to become more efficient operational wise. It can be any entity (such as academic institutions, economic organizations, federal firms, etc. ) These organizations must utilize their limited resources to achievecertain goals and visions. Business will determine the collective authority and unity through hierarchy. An organization must perfect its build inthe alteration of specific knowledge into business knowledge to be always a sustaining learning company. The magnitude of management commitment to accept individual contribution and anemployee'sbenefit program must be in place for the entire reputation of motivational result.

4. 1 Coca cola's learning corporation - Company Overview

Coca-Cola (is often known as Coke) is a freshwater was listed trademark of the Coca-Cola Company in United States since 1893). In 1886, Coca-Cola was initially introduced to the general public and has sincebecome the most successful smooth and drink beverages company globally. Today, the name Coca-Cola Company is synonymous with American culture as real as steaks and cowboys. The brand pervasiveness has stamina in more than 200 countries surrounding the world. The business strives to enter into rising market, enriching the work area condition&environmental protection, and strengthening general public relation.

Coca-Cola Company have assigned a VP for knowledge, learning or intellectual capital whose task is to generate knowledge management systems that enable those to quickly adopt development tendencies, thus rewarding the needs of the clients, competitors, bottlers, marketers and suppliers in more imaginative ways than ever.

4. 2 Coca-Cola and its competitive models

The carbonated drinks industryis dominated by two big businesses on the planet: Coca-Cola Co. and Pepsi Co. As a result, the obstacles to entry in the form of capital investment for bottling strategies, accumulating a lasting consumer foundation through substantial marketing effort can be seen as high where the competition is very real. Coca-cola has strong brands under its holdings (Sprite, Fanta Orange, Cherry Coca-cola, Barq's main beer) and it is well received by customers anticipated to perceived degree of superior quality and standardization worldwide. Its corporate mission areas that partners should be nurtured in an absolute network of customers and suppliers, for alongside one another the company will create mutual, enduring value, and that folks would be motivated to be the best they can be to work at Coca-cola.

There are hazards to the business as consumers and multimedia attention has favoured organic juice and natural and organic teas as of late for health concern. Coke has been criticized for using HFCS in place of real fructose sugar. Being highly competitive globally and still left over big, Coca cola perfected its operations into franchising its brands and formulas to sell to bottling company. Marketing activities and responses can be distributed worldwide between its affiliated companies worldwide. This competitiveness must be derived from KM system set up, and the section and decentralization enabling managers to operate in level regular with local market's tiny shift of preference. KM catalogue of the business allow supervisor worldwide to derive lessons learnt from advertising campaign worldwide and/or reuse components of prior activities as it may remain ideal for local market. The local bottlers who maintain territorially exclusive agreements would source the syrup from Coca-Cola Co. but it can change the sweetness of the beverages for local markets. Innovation in one flower can be quickly multiplied in other vegetation therefore new soft drinks & beverages can be quickly created to new market once formulation is determined. Such feature is multinational companies' prowess for knowledge of each region of operations in individual country can be developed separately or in a joint work, continuously as time passes. The drawback lies in the management and program of such significant internal knowledge library consistently. Culture of creativity at Coca-cola was observed in its product position effort when it decided to consolidate new Coke and Classic Coke into one line, for dread that Vintage brand may conjure image of stifle advancement. Products research and development is shared throughout company. Billboard placement and TV place may be adapted to local dialects and market, constrained only by approved legal representation of agreed upon stars and models in various countries. For the entire world Glass event, Coke has brokered deals with FIFA to acquire its bottles attended to with such theme and sales boosted. Coca-Cola Co. seeks to twin its business within the next decade as it caters to the expected billion people worldwide who will join the center class by 2020. CEO Muhtar Kent said that sales have doubled in the decade since 1997, and they'll accomplish that again because of progress in countries like India and China, most notably relying on cost cutting techniques in the foreseeable future. Cost of working advertising campaign will be huge, but seen as being paid for by billions of people, so the expense of a Coke won't increase in long term with disregard to inflation. Such is the current economic climate of scale benefit to be enjoyed by the multinational company. Total annual personal savings of $500 million to be noticed from decrease generally speaking and administrative costs by 2011 by consolidation of redundant departments, as informed by a company's press. Coca-Cola is on path to further consolidation as they have acquired the investments and liabilities of Coca-Cola Businesses' North American businessin a deal that will lead to about $4 billion in cash to shareholders of the soft-drink giant's greatest bottler. Coca-cola has attended to execution phase for Total Quality Execution including management support, client satisfaction and employee opinions and make available the marketing audit, tactical fit and situational, financial research to management professionals of the bottlers plan worldwide.

Graph. Stock graph of Coca-Cola as its profit climbs 20% on international

growth despite carrying on slump in America

The organizational model at Coca-cola Bottlers is centralized. These are in charge of producing can & bottle products, selling, syndication, and merchandising of Coke to retail stores and vending machines. Top management makes logical decision in relation to package placement, trade savings and advertising. They get support from overseas department and all the knowledge library can show what works and doesn't work. The market of range is leveraged by synergistic dependencies of Coca-cola divisions. Given the duty of any Coke salesman, he has a establish objective for each and every term to satisfy responsibilities of finding clients, keeping existing ones, reactivation of discontinued accounts. MBO rules suggest that supervisor is accountable for performance and achievements of functional goals and really should guide the sales agent with opinions and training for the achievement of objectives. The salesman should oversee 100 plus retailers and make recurrent stop by at each outlet stores to track sales and provide support. Such degree of commitment must be tracked and recorded by proprietary ERM system. The director can oversee activities of the salesman for your day, the weeks and the months. Aggregate studies for end of 1 / 4 local performance can be put together and compared. Deficiencies in product quality can be followed back again to batch and plants number with implementation for serviceman to do field repair. Professionals can get on company's network to talk about inquiries and keep regular meetings. The multinational company therefore acts similar to a coherent body regardless of being disconnected by geographical positions.

The professional management of corporate knowledge.

The competitive border of developing corporate and business KM body is leveraging employees the capability for change, be encouraged to learn new skillset and work with folks of different ethnicities and barriers for the perfect movement of information and prices. System culture change in positive manner is fundamental to management practice that creates innovation. Management must have adaptive response device to do something in booming expansion or financial downturn with body of corporate knowledge enriched by preceding strategies. Imagination and innovative action taken up to develop a conceptual framework to complement the procedure of collaborative work, will be the key of concentrate beyond traditional business system. Authority styles, continuous quality & performance improvement, teams building, productivity are the existing business programs for Kilometres support.

As large businesses are steadily asserting themselves in the international market and dependence on product differentiation is pronounced, Kilometres is necessitated just as safe IPs and patents may be desired for. The businesses are gradually improving operational process, and build a culture of showing and dependencies between personnel. Coca-Cola has followed programs such as: "Management Training ", aimed at training students /recent graduates, managersto be ideal for administration activity and work at the business in the foreseeable future. Additionally, the company has regularly organizes training courses, conferences for company employees, company professionals and managers in the local and foreign marketplaces. Company organised picnics give groundsfor building bondsbetween employees. Companies may benefit from the cost saving features of cooperation tools and decrease in habilitation cost. Employees can educate, learn new skills at the own tempo in their own time at home using the Internet to access commercial portals. Real-time market data can be analyzed with exactness to give professionals the spontaneity to improvise on marketing, production, circulation and logistics with support from international peers and HQ office. Rapid rate of technology diffusion and market move demand Coca-cola to experiment with a host of different approaches to product and process development, the successful rate of those project may well not be 100% but these methods will provide new insights that could be applied to future endeavors. The benefit for the learning business structure can be lasting, as it'll attract and hold on to productive employees destined by similar virtues. Employees turnover will be low so higher earnings growth can be achieved with high employee performance and decrease in training cost. Consumer needs are appropriated immediately and appreciated by the business. Employees can make decisions based on distributed knowledge with lowest management supervision. A strong bond is established between learners who comply with corporate objectives and their skills repository is poised to bring future growth and success for the firm.

Conclusion:

With the put together capture, codification, copy and creation it has created a strong association, to help professionals to better take care of the task, allowing employees the independence to create, show information with others and vice versa. Great company is where individual growth is nurtured and contribution is acknowledged. Support between dependencies gatherings of the business in task or divisional structured setting is made feasible by IT applications and employees can collaborate on work and show ideas. Cost of earning legacy software appropriate for Web 2 2. 0 programs can be a hindrance for large company to innovate however, not a question of concern for small ones given that they can purchase complete off-the shelves suites afresh and focus instead on building KM collection instead. Simple KM may start with a open public blogging and portal sites where consumers and clients can make their tone of voice be heard. More technical modules of Kilometres are available when knowledge staff make it mandatory to get transparency of record in situational skills. Center management functions comprising of proper planning, formulation and implementation can be done with much success as professionals learn lessons of days gone by and do not need to reinventing the tires so much. Solidified, accessible body of knowledge is central to cost lowering procedures, producing creativity throughout the sourcing, production, distribution, marketing effort. KM allows firms to increase focus on the marketplace as they can react to the needs of consumers, customers and lovers and make execution in the marketplace with urgency and be attentive to change. Building learning organizations requires employees to see their group as an organic system, always changing and their goal is to build up personal mastery, to test and collaboratively reframe problems. In learning organizations, market leaders and employees figure out how to accept, adopt, and seek-not simply change-but change. KM decreases the chance of downsizing and worker turnover by capturing the knowledge residing in the brains of their workers so that it can be easily shared across the business.

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